This will pull up a menu box similar to the one shown above. From the drop-down menu, select ‘Share’ under Quick Actions near the bottom of the menu. Open up the OneDrive folder in either Finder or File Explorer and then right-click the file name as shown on the left. You can also share a document from your desktop.
Note that if your document is accidentally deleted by one of the people that you shared it with, it can be found in your Recycle Bin in your OneDrive folder online and easily restored.
However, if you want to make sure that the document is shared with only a few people, make sure that only ‘Specific people’ is checked. This allows the document link to be shared with the entire Trinity community, if desired. If you need to share a document with a much larger group, select the arrow next to ‘People you specify can edit’ to pull up a menu of the link settings. You can share individual documents or folders with other Trinity users either through OneDrive in a web browser, or using Finder or File Explorer on your desktop. To access your OneDrive folder using a mobile device, download the OneDrive for Business app, and make sure to login with your credentials. Your OneDrive folder is available using any device you are logged into, and the folders and files will always be in sync.
This OneDrive folder is stored and synced automatically to Microsoft’s cloud servers, and you can either create a new document by clicking on the blue +New button at the top of your OneDrive window in your browser, or by dragging and dropping existing files into the OneDrive folder. After you have logged in, if you open a Finder or File Explorer window you will now see a location in the navigation bar entitled ‘OneDrive – Trinity College.’ You might be prompted to login again with your credentials, and/or grant access to the OneDrive folder, depending upon how your desktop is configured. After you have installed the OneDrive application, open it by double-clicking it in the Finder (Mac) or File Explorer (PC) window. Download the OneDrive application for your operating system, and then install it by following the instructions.
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